Purchasing and Rebates Payable Coordinator - Colombia
Medellin, Colombia (Hybrid)
Medellin, Colombia (Hybrid)
Roca Alliances is a specialized recruitment and operations partner in the technology sector, dedicated to building high-performance teams across Latin America for multinational companies.
For this opportunity, we are hiring talent to join our Cross-Border Teams, supporting a global technology client operating in a fast-evolving and highly competitive industry focused on protecting digital environments.
This organization values data-driven decision-making, cross-functional collaboration, and financial rigor to drive sustainable growth.
The Purchasing and Rebates Payable Coordinator is responsible for managing, processing, and reconciling partner and distributor rebate programs to ensure accurate and timely payment of rebate claims. This role supports rebate accruals, claim validation, payment processing, and reconciliations, while also providing transactional purchasing and accounts payable support.
This position works closely with Accounts Payable, Procurement, Sales, Finance, and external partners/distributors to ensure compliance with rebate agreements, accurate financial reporting, and well-documented, efficient processes.
Review, analyze, and interpret partner and distributor rebate agreements.
Track rebate accruals and ensure accurate recording in the accounting system.
Process rebate claims and payments according to contractual terms.
Reconcile rebate payable accounts and investigate discrepancies.
Maintain detailed documentation of rebate programs, calculations, and payment history.
Communicate with partners and distributors regarding rebate submissions and payment status.
Monitor rebate aging reports and follow up on outstanding obligations.
Prepare monthly, quarterly, and annual rebate reporting and analysis.
Support internal and external audits by providing rebate documentation.
Identify opportunities to improve rebate tracking and reconciliation processes.
Process purchase orders accurately and in a timely manner.
Maintain vendor records, including setup and banking details.
Ensure compliance with company purchasing and accounts payable policies.
Collaborate with Procurement and Finance teams to ensure purchasing activities align with approved agreements.
Your day will combine structured operational work and analytical problem solving.
You may begin by reviewing new rebate submissions from partners or distributors, validating claims against agreements, and confirming the required documentation is complete.
Throughout the day, you will reconcile rebate accruals and payable balances, investigate discrepancies, and coordinate with Accounts Payable to ensure payments are processed correctly and on time.
You will also work closely with Procurement, Sales, and Finance teams to resolve questions about rebate calculations, payment status, or contract terms. Along the way, you will update tracking files, maintain rebate documentation, and prepare reports used during month-end close and management review.
Additionally, you鈥檒l support purchasing operations, such as processing purchase orders and maintaining vendor records, ensuring all activities follow company policies and controls.
You are a detail-oriented finance professional who enjoys working with data, agreements, and financial processes. You bring strong organizational skills, clear communication, and a proactive mindset to ensure accuracy and efficiency.
You take pride in maintaining clean records, meeting deadlines, and continuously improving processes while collaborating with both internal teams and external partners.
You may be a great fit if you have:
2+ years of experience in purchasing, accounts payable, rebate administration, or a similar finance role
A degree in Accounting, Finance, Business Administration, or a related field (preferred)
Strong understanding of basic accounting principles, including accruals and reconciliations
Experience with ERP or CRM systems (e.g., NetSuite, Salesforce)
Strong Excel skills, including pivot tables and formulas
Excellent analytical, problem-solving, and communication skills
Ability to manage multiple priorities in a fast-paced environment
Preferred:
Experience with partner or distributor rebate programs
Experience with rebate management tools
Advanced Excel skills such as VLOOKUP/XLOOKUP and complex formulas
馃挼 Competitive Salary paid in Colombian pesos (COP)
馃彞 Private Medical Insurance
馃摎 Continuous Training & Professional Development
馃實 Global Exposure: Work with a leading international technology company
馃捈 Career Growth: Join a growing team with strong advancement opportunities
馃懃 Collaborative Culture: Work alongside passionate and innovative professionals
馃彚 Remote Role (Future Onsite Transition): The role will begin remotely, with the expectation of transitioning to an onsite position in Medell铆n as the team continues to grow.
